Office of Fraternity and Sorority Affairs Notification of Social Event

Sponsors and providers of the premises must register catered events with the OFSA five weeks prior to event.
Non-catered or events without alcohol must be registered at least one week prior to event. Non-catered or events without alcohol must be registered at least one week prior to event.

As set forth in the Cornell University Recognition Policy for Fraternities and Sororities, the Recognition Policy is not intended in any way to alter the legal relationship between Cornell and fraternities and sororities. Each fraternity and sorority is, and remains, an independent legal entity responsible for its own actions and for meeting its own legal duties and obligations. The completion of this Final Consultation and Notification section reflects compliance with the notification requirements concerning the hosting of social events, but Cornell, MGLC, IFC, and PA do not by this action assume any legal responsibility for the supervision or control of the event.
1. Greek Letter Organization Sponsor:
 (If your group does not appear in this list, they you have not completed the Chapter Facts Registration Form, or all of your information has not been successfully submitted. Click Here to link to the necessary form, or check the status of your registration).

Co-sponsor:

Your First Name:

Your Last Name:

Your Email Address:

2. My chapter is filling out this form as a:
(check all that apply)

 Sponsor
Co-sponsor
Provider of the premises

If completing this form as the Provider of the Premises, have you completed a rental agreement with event sponsor?

Yes No

Copy of rental agreement has been submitted to the Office of Fraternity and Sorority Affairs.

Yes No
3. Address of Event/Provider of premises:

If permitted by International governing body, a Greek chapter may rent another greek facility.


Chapters not in compliance with local, state and University codes will not be permitted to host social events in their facilities. For more information on chapter code compliance status, check click here.

Date of event:
(mm/dd/yyyy)

Time of event:
4. Type of Event:

Please check applicable box
Catered Event
    Caterer's Name:
    NYS Liquor Authority Special Events Permit submitted to OFSA:
    Yes No

Outdoor Event
Recruitment Event
Non-Catered Invite (cap 250)
After Hours Event (1-4 AM)
Members Only Event
Philanthropy
Non-Alcoholic Invite
Limited Non-Catered Invite (cap 150)
MGLC Surfacing, Neophyte & Coming Out Shows
Other (Please describe below)


Other type of event:

With Alcohol
Non-Alcoholic

Please specify the type of alcohol to be served
Beer
Wine
Liquor

Will there be amplified sound?

 Yes (requires a noise permit)
No

If yes:

 Indoors
Outdoors

Noise Permit?

 Yes
No

Type of performer:

 

 DJ (*requires a noise permit)
Live Performer (*requires a noise permit)

* Indoor or outdoor amplified music requires a noise permit from the City of Ithaca Mayor's Office.

5. For every event a SECURITY PLAN is required.


Has your chapter provided OSFA with an updated security plan for this event?

Security Plan checklist:
1. A diagram of the party area
2. Expected attendance list or guest list
3. A copy of chapter operating permit and occupancy permit.

Yes No

NOTES:
* Organizations should be aware of local ordinances, NYS Law, and University Policy.
* Liquor is NOT permitted at non-catered functions.
* To review Event Management Guidelines click here.

The sponsoring group agrees to comply with and enforce all New York State Laws, local ordinances, the Cornell University Campus Code of Conduct, and Fraternity and Sorority Social Responsibility Policy. It is understood that the sponsoring group is responsible and accountable for the actions of its members and guests at this event. Please be aware that the University will take whatever actions it deems appropriate, including revoking the chapter's recognition, for violations of the above mentioned regulations.

As a representative of the sponsoring/co-sponsoring chapter, I agree to the above and accept responsibility on behalf of the group.

Sponsor/Co-Sponsor President:

Name:
Phone Number:
Email Address:

Sponsor/Co-Sponsor Social Chair

 Name:
Phone Number:
Email Address:
PERSON RESPONSIBLE FOR EVENT ASSUMES FULL RESPONSIBILITY FOR HOSTING THE FUNCTION AND THEREFORE AGREES TO BE IN ATTENDANCE DURING THE ENTIRE EVENT.

Sponsor/Co-Sponsor Name of Responsible Person
(21 years of age):

 Name:
Age:
ID #:
Phone #:
Email Address: